Office Manager

University of Mary Washington (UMW)   Fredericksburg, VA   Full-time     Administration / Clerical
Apply Now
Posted on July 20, 2021

Office Manager


Position Details

Agency Name & Code University of Mary Washington, 215

Role Title Gen Admin Supv I/Coord I

Pay Band / Salary Grade 4

Employee Class CN

EEO B

Working Title Office Manager

Position Number 000202

Anticipated Hiring Range

Position FLSA Non-Exempt

Level Indicator Employee

Organizational Objective / Goal
To provide an environment supportive of an undergraduate program in computer science. The position is vital for the operation of the Computer Science program. Said worker must be able to work independently in the capacity of department office manager, administrative assistant, IT support, and lab aide manager to the Department of Computer Science.

General Description of Position
Work in the capacity of office manager and administrative assistant to the department chairperson and faculty of the Department of Computer Science. The responsibilities include serving as office manager, receptionist, making reservations and travel arrangements for computer science faculty and students, organizing events, ordering supplies and equipment using Banner, eVa, and VISA accounts; keeping track of financial records; setting up IT systems for the faculty in support of courses, setting up and maintaining the B12 and B13 computer labs, and supervising lab aides.

Required KSAs / Competencies / Qualifications to successfully perform their work

Candidate must:
Be able to work independently;
Be trustworthy and capable of handling large purchases (up to $5000 per order);
Be able to understand and follow policies and regulations;
Have excellent communication and interpersonal skills;
Have excellent organizational skills to include proficiency in English grammar;
Have excellent record keeping and ability to handle financial records and transactions;

Preferred KSA's / Competencies / Qualifications to successfully perform the work Knowledge of state policies and procedures;
Experience working in a higher education setting;
Experience with Banner, EVa, Canvas, Kronos, Careers and/or EAB;

Required Education

Required Experience
Experience in Office Management;
Successful multi-task experience working in an office setting;
Experience with office software such as Microsoft Office or Google Docs;
Experience in data entry into systems;
Previous purchasing experience.

Preferred Education

Preferred Experience
Experience working in a higher education setting;
Experience with Banner, EVa, Canvas, Kronos, Careers and/or EAB;

Required Licensure
None

Preferred Licensure

Statement of Economic Interest No

Posting Details

Job Category Staff

Posting Date 07/08/2021

Close Date 08/30/2021

Open Until Filled No

Special Instructions for Applicant

Additional Applicant Instructions
The University of Mary Washington accepts only completed online application and related materials. Faxed, mailed, or emailed applications or documentation will not be considered. Employment offers are contingent upon the successful completion of criminal background checks. If accommodations are requested either before or at the time of the interview, please contact the Recruitment Office at 540-654-1238.

AAEEO Statement
The University of Mary Washington is an equal opportunity employer committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Supplemental Questions
Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
Resume / Curriculum Vitae