Administrative Director, Biomedical Postdoctoral Programs

University of Pennsylvania Philadelphia, PA Full-time Administration / Clerical

Posted on April 19, 2024

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Administrative Director, Biomedical Postdoctoral Programs

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Administrative Director, Biomedical Postdoctoral Programs

Job Profile Title
Director B, Research

Job Description Summary
This role directs and oversees one or more aspects of a research program/ department. Directs research team and resources to accomplish specific goals/ objectives. Responsible for planning activities for the specific research program, including implementation of policies and procedures.

Job Description

Job Responsibilities

Interface with postdocs, faculty, PSOM, associated schools, external affiliates and University Administrators regarding postdoctoral issues (resource information, appointment process, policy interpretation), answer questions, resolve problems, advise concerning appropriate resources; consult and research issues that require further investigation. Serve as the primary school contact for postdoc-mentor conflict resolution. Represent Office at meetings/events and local and national conferences. Train/educate BA's and faculty members on the appointment processes and office services.
Manage team to develop and implement procedures for postdoctoral fellowships review and selection. Oversee the PSOM-wide review, pre-approval and data entry of all initial, renewal, and terminal appointments of biomedical postdoctoral appointees; prioritize projects; develop policies related to conflict resolution, immigration advising; etc. Prepare budget and education/programming plans and updates for submission to PSOM Finance Office.

Work with the Office for Vice Provost for Research, PSOM Finance, and other PSOM/University departments as needed to develop and implement the policy and program elements of the Guidelines for Postdoctoral Appointments, Training and Education in the PSOM and BPP associated schools.
Work with the Faculty director and Program Coordinator to develop/implement related program initiatives: Career Workshops, Research Success Skills, Biomedical Career Fair, Bioethics Training, Orientations.

Write/prepare reports, presentations, and correspondence for internal and external offices (including the President and Provost, Deans, Assoc. Deans, high-level administrators, NIH Directors, etc.) Develop procedure and policy manuals and materials. Write and disseminate postdoc-related information to postdocs, faculty and staff. Ensure effective communication to post doc community through program brochures, flyers, newsletters, calendar, and social media sites.
Develop and maintain trainee data and text boilerplate for training grant and fellowship proposals. Serve as client in school-based development of web-based database for generating tables and other information needed for NIH National Research Service Award (NRSA) T32 applications. Work closely with faculty in preparing proposals: draft text, generate grant-specific data, keep up-to-date on funding agency requirements and expectations. Oversee and serve as primary point of contact for processes and procedures related to benefits for NRSA Fellows, including management of third party vendor.
Supervise and guide the collection, maintenance, and statistical analysis regarding biomedical postdocs for the University and federal agencies, including NIH, NSF, LCME, AAMC, SOM, SVM, SDM.
Perform additional duties, as assigned.

Qualifications

Bachelor's Degree and 5 to 7 years of experience or equivalent combination of education and experience is required.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$61,046.00 - $100,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Med-JohnMrg-Med-Sch-Bus-Office/Administrative-Director--Biomedical-Postdoctoral-Programs_JR00088771-2

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Administrative Director, Biomedical Postdoctoral Programs

University of Pennsylvania

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